Preparing for inspection

How Origo helps IFMs assess and strengthen inspection readiness

Recent supervisory developments are placing new demands on IFMs, boards and conducting officers. Our process helps firms assess their current position, identify areas that may deserve attention and, where necessary, investigate specific topics in greater detail.

Step 1 – Inspection Readiness Questionnaire

The process begins with a self-assessment completed by the organisation. The questionnaire covers areas currently receiving increased supervisory attention, including governance, delegation oversight, sustainability risk integration, operational controls and related topics.

The objective is to obtain a structured picture of the firm’s current position. The questionnaire is designed to encourage discussion across functions. In many organisations, responsibility for governance, oversight, risk management and regulatory compliance is spread across several teams. The process helps establish a common view of how these arrangements work in practice.

The questionnaire is available free of charge.

Step 2 – Independent review

The completed questionnaire can be reviewed by Origo Consulting. Based on the responses provided, we prepare a concise report for senior management and the board. The report identifies areas that may deserve further attention and helps establish priorities for any subsequent work. The objective is to help management focus its efforts where they are likely to have the greatest impact.

The review is based on our understanding of current supervisory priorities and inspection practices. Particular attention is given to areas where supervisory expectations have changed significantly or where firms frequently encounter practical difficulties.

The report is intended to support management judgement. Doing so does not seek to replace internal expertise or legal advice..

Step 3 – DeepDive reviews

Not every issue requires detailed investigation. Where appropriate, targeted DeepDive reviews can be performed. These reviews focus on specific topics and provide a more detailed assessment of governance arrangements, delegation oversight, sustainability risk integration, operational controls and related areas.

The objective is to determine whether a potential issue is real, how significant it is and what action may be required.A DeepDive review typically combines document analysis, management discussions and assessment of operational practices. The scope depends on the subject under review and the objectives established with the client.

The outcome is a clearer understanding of the nature, significance and potential implications of the issues identified.

Step 4 – Management action

The process is intended to help firms identify potential weaknesses before they become supervisory findings. The results can support board discussions, management decisions and inspection preparation.